Executive Assistant to the CEO

Position Overview:

Join a rapidly growing SaaS company that’s transforming the hospitality industry both in Australia and globally. As the Executive Assistant to the CEO, you’ll be a key player in the CEO’s office, working directly alongside the CEO to influence company direction and play an integral role in its growth. 

Restoke.ai is known for its amazing culture, fun work environment, and strong focus on personal and professional development. This role offers not only the opportunity to work closely with senior leadership but also significant opportunities for growth, learning, and even international exposure in the future.

Why This Role is Different:

This is not just an administrative role—it’s a chance to be part of something big. Working closely with the CEO, you’ll be part of a high-impact team, directly influencing how the company grows and scales. You’ll feel like a vital member of the organization, with the opportunity to help shape its future. 

The culture is fun, dynamic, and highly supportive of personal growth, with international opportunities opening up as the company expands.

Key Responsibilities:

• Calendar and Email Management: Manage the CEO’s calendar, prioritize meetings, and handle all correspondence with key internal and external stakeholders.
• Project Management: Take the lead in overseeing cross-departmental projects, ensuring that initiatives are completed on time and within scope, while providing regular updates to the CEO.
• Departmental Coordination: Serve as the go-between for the CEO and various departments, facilitating smooth communication and ensuring alignment with company objectives.
• Organizational Efficiency: Help streamline processes and workflows, making sure that operations across the company are optimized. Be the information funnel, ensuring the CEO is informed and focused on high-priority tasks.
• Meeting and Travel Coordination: Organize internal and external meetings, prepare agendas, and ensure all materials are ready. Additionally, plan and coordinate the CEO’s travel arrangements as needed.
• Document Preparation: Prepare reports, presentations, and other documents for the CEO, ensuring they are accurate, professional, and aligned with the company’s strategic goals.

Qualifications:

• Proven experience in executive support and project management.
• Proficiency with Slack, Intercom, HubSpot, Monday.com, and financial tracking programs.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Experience in a SaaS or tech environment is a plus.
• Ability to handle confidential and sensitive information with discretion.
• Problem-solving skills and the ability to anticipate the CEO’s needs.

Preferred Qualifications:

• Experience with financial administration (an advantage but not required).
• Strong experience with cross-departmental coordination.
• Familiarity with the hospitality or SaaS industry is a plus.

Why Join Us:

• Be part of a fast-growing company with international reach and a mission to revolutionize the hospitality industry.
• Work in a fun and dynamic environment with a strong focus on personal and professional development.
• Play a key role in shaping the future of the company alongside senior leadership.
• Significant opportunities for career growth and potential international travel.
• We offer a highly competitive salary and benefits package that reflects your skills and experience.

Sounds like you? Let’s talk!
Contact us at careers@restoke.ai